My preceding post shows how to archive a scanned image to Google Drive in PDF format. Consequent to the archival of a document is to find and retrieve it in the future, the topic of this post.
If you have followed my earlier advice to organize your documents into sub-folders on your Google Drive, you are in good condition. Even better if you have renamed the PDF to something meaningful during the scan process. For you, the retrieval task is as simple as the following.
- Open a web browser and go to Google Drive.
- Navigate or search document file name.
If you know the sub-folder (e.g., Receipts) which contains the scan document, click to open the sub-folder on the left hand side. Otherwise do a search by entering a keyword from the file name (e.g., Duster).
- Select the document, and the target operation.
To share the document via your social network, click the Share (+) button.
To remove it, click the garbage can button.
To download the document, click the More drop-down menu and select Download.
If the document retains its default name such as scanned_20140315-1126.pdf, you are now at the mercy of the Optical Character Recognition (OCR) feature of Google Drive. My experience tells me that Google Drive won't be kind to you at all.
Search success is highly dependent on the quality of the original scan image. For a quick photo shoot of a receipt printed on thermal paper under dim lighting, the odds are against you. It is prudent for you to organize your scans into sub-folders, and name the files meaningfully.